We provide certified Chinese translations that meet China's authentication requirements. We also handle notarisation, Wisma Putra attestation and document authentication at the Chinese visa centre in Kuala Lumpur (authentication only; we do not submit visa applications). Send your document on WhatsApp for a quote.
1. Document Requirements
All documents issued in Malaysia require attestation by the Ministry of Foreign Affairs. To obtain attestation from the Ministry of Foreign Affairs, documents issued privately must first be notarized. All copies must be Certified True Copies. Except for passports and identity cards, all other documents must be the originals (not photocopies).
Originals only: Single status certificates, statutory declarations and powers of attorney must be presented as originals; a copy is not accepted. Court documents, such as judgments, orders and divorce decrees, are best presented as originals too, so the embassy can verify them.
1.1 To authenticate documents for a work permit and work (Z) visa, the Chinese Embassy/Consulate or Visa Center requires the following documents:
A completed “Authentication Application Form”;
A photocopy of the applicant’s passport information page (the page with the photo);
A photocopy of the applicant’s identity card; and
Supporting documents for the “Foreigner Permission Notice” required by relevant provincial/municipal regulations (please obtain these from the prospective employer), which may include:
A Certificate of Good Conduct issued by the Ministry of Foreign Affairs (valid for 6 months from issuance);
Proof of educational qualifications;
Proof of work experience; and/or
Medical examination report.
The visa application itself is yours. We prepare, translate and legalise your documents; the Chinese Embassy prefers visa applicants to apply without a representative, so MYLegalTrans does not submit or handle visa applications. For the work permit and Z visa steps, see China work permit and Z visa documents.
1.2 For company document authentication, the Chinese Embassy/Consulate or Visa Center requires the following documents:
A completed “Authentication Application Form”;
A photocopy of the company’s Certificate of Incorporation (Form 9 / Form 13);
Company documents that prove the identity of the legal representative;
A photocopy of the agent’s passport information page (the page with the photo)/ID card, or a photocopy of the company’s legal representative’s passport information page (the page with the photo)/ID card;
Supporting documents for the “Approval of Establishment Registration Notice” required by relevant provincial/municipal regulations (please obtain from the target provincial/municipal government), which may include:
An application signed by the chairman or general manager of the foreign enterprise;
Approval documents or certificates from the examining authority;
Contracts related to production or business activities (if any);
Proof of lawful establishment issued by the government department of the country (or region) where the foreign enterprise is based;
A financial creditworthiness certificate of the foreign enterprise;
A letter of authorization, resume, and identification documents for the China project manager appointed by the foreign enterprise’s chairman or general manager; and/or
Other relevant documents.
1.3 For transnational marriage registration, the Chinese Embassy/Consulate or Visa Center requires the following documents:
A completed “Authentication Application Form”;
For a Chinese citizen and a foreigner getting married in mainland China, the foreigner applying for marriage registration shall provide the following documents and certifications:
His/her valid passport or other valid international travel documents; and
Proof of being unmarried.
Foreigners marrying Chinese citizens in mainland China do not need to hold a foreign residence permit, and Chinese citizens do not need to provide proof of being single; neither party needs to provide a medical examination report.
2. Certified Translation
2.1 Certified translations may be provided by a national translation institute, the Malaysian Translators Association, or a court translator.
2.2 The stamp/seal for the certified translation must conform to the Chinese Embassy/Consulate format requirements.
3. Notarization
3.1 If a document is more than two pages, it should be bound as a booklet and sealed with wax or a “merge chop” (a seal across the spine), or a steel embossing seal, to ensure the integrity of the document.
3.2 If the documents belong to different parties or are unrelated, separate notarization and authentication should be performed.
4. Ministry of Foreign Affairs Authentication
4.1 For documents issued by the government, you must request the original from the relevant department (e.g., the National Registration Department, local courts, etc.), and no additional notarization is required.
4.2 All documents issued privately must be notarized.
4.3 Certified translations do not require additional notarization.
4.4 For the same applicant and usage scenario, one notarization certificate is required, which must list the notarized documents.
5. Chinese Embassy/Consulate or Visa Center Authentication
5.1 Address: Level 6, Hampshire Place Office, Jalan Mayang Sari, 50450 Kuala Lumpur, Malaysia.
5.2 Business Hours:
Open Monday to Friday
Closed on Saturdays, Sundays, and Public Holidays
Submission of Applications: 9:00 AM – 3:00 PM
Payment and Collection: 9:00 AM – 4:00 PM
5.3 Contact Details:
Website (English portal): https://bio.visaforchina.cn/KUL3_EN/
Telephone: +603-2176 0888
Email (recommended): klcentre@visaforchina.org
Resource: Chinese Visa Application Service Center. (nd.) 办理流程 [Process Steps]. Available at: https://bio.visaforchina.cn/KUL3_ZH/renzhengyewu/jichuzhishi/banliliucheng.
From our experience
The embassy asks for the purpose of the authentication, so be ready to say how the document will be used in China.
It may ask for supporting documents that show that purpose. In inheritance cases, for example, it may ask for the real estate title certificate of the property concerned.
These supporting documents do not need to be legalised; only the document being authenticated goes through Wisma Putra and the embassy.
No appointment is needed to submit documents for authentication at the embassy.
A degree or certificate issued outside Malaysia (for example a UK degree): it cannot be legalised in Malaysia. We have seen Wisma Putra accept a UK certificate and the Chinese Embassy in Malaysia then reject it. Apostille it in the issuing country, then submit it with your Malaysian documents.
What the Chinese Embassy's authentication looks like
After Wisma Putra, the Chinese Embassy in Kuala Lumpur attaches an authentication certificate like the one below (from a document we handled in September 2026, reference number hidden). In Chinese, it confirms that the seal of Malaysia's Ministry of Foreign Affairs and the signature of its consular officer are genuine ("马来西亚外交部的印章和该部领事官员…的签字均属实"), and that the issuing authority remains responsible for the content ("该文书内容由出文机构负责"). It carries a reference number in the form (2026)马领认字第…号 and a "China Authentication" hologram. China joined the Apostille Convention in November 2023, but Malaysia has not, so Malaysian documents still need this certificate.
Common questions
Can I appoint a lawyer in China for someone detained there?
Only the detained person, his guardian or a close relative (spouse, parents, children, full brothers and sisters) may appoint his defence lawyer under Chinese criminal procedure; a friend cannot. The Chinese law firm drafts the letter of entrustment (委托书); the relative signs it before our Notary Public, and we take it, with the proof of the relationship, through Wisma Putra and the Chinese Embassy. See power of attorney for family matters.
Can you attest my UK / foreign degree for the Chinese Embassy?
No. A document issued outside Malaysia cannot be legalised in Malaysia for China. We have seen Wisma Putra accept a UK certificate and the Chinese Embassy in Malaysia then reject it. Apostille the document in the country that issued it (for a UK degree, through the UK apostille service of the FCDO Legalisation Office), bring it back to Malaysia and submit it together with your Malaysian documents. China has accepted apostilles since 7 November 2023; Malaysia is not a party to the Apostille Convention, so your Malaysian documents still go through Wisma Putra and the Chinese Embassy. The same applies to a company certificate issued in Germany: apostille it in Germany, then bring it back and apply together with your Malaysian documents.
Can MYLegalTrans submit my China visa application for me?
No. We prepare, translate and legalise your documents; the visa application itself is yours. The Chinese Embassy prefers applicants to apply without a representative, so MYLegalTrans does not submit or handle China visa applications. For a work permit, see China work permit and Z visa documents.
Can our foreign director sign the power of attorney abroad?
Not for the Chinese Embassy in Kuala Lumpur. From our own submissions, the Embassy does not take a power of attorney that a foreign director signed abroad. The director signs it in person before a Malaysian Notary Public, who adds the witness stamp; our Notary can come to your office anywhere in Malaysia upon request. Wisma Putra checks foreign signatories strictly, so we confirm the documents with Wisma Putra and the Notary before the signing. Signed in Malaysia, the power of attorney needs no apostille from the director’s own country. For a company with foreign directors, the Embassy also asks for each director’s passport and visa, and the Chinese company’s company certificate and licences. See company power of attorney.
Is the Wisma Putra stamp enough for use in China?
No. Malaysia is not a party to the Apostille Convention, so after Wisma Putra the Chinese Embassy in Kuala Lumpur still legalises the document; only then can it be used in China. We handle both steps for you.
中文简介
马来西亚文件在中国使用
准备文件原件；私人文件（如授权书、声明书）须先由公证人公证。单身证明、法定声明（SD）和授权书（PoA）必须提交原件，不接受副本；法院文件（如判决书、法院命令、离婚令）也最好提交原件，以便使馆核查。
将文件翻译成中文，由认证翻译员签名盖章。
在马来西亚外交部（Wisma Putra）办理认证。
在中国驻马来西亚使领馆或中国签证中心办理领事认证。
经验提示：使馆会询问认证用途，并可能要求提供相关证明文件，例如遗产继承案件可能需要提供相关房产的房地产权证。这些证明文件本身无需认证。
签证申请：我们负责文件的准备、翻译、公证和认证，签证申请由申请人自行办理。中国大使馆倾向于签证申请人不经代理、亲自申请，因此MYLegalTrans不代办中国签证申请。
外国签发的文件：在马来西亚以外签发的文件（例如英国学位证书）无法在马来西亚办理认证。我们曾遇到马来西亚外交部（Wisma Putra）认证了英国证书，但中国驻马来西亚大使馆随后拒收的情况。请在签发国办理海牙认证（英国学位：通过英国外交部的海牙认证服务），再带回马来西亚，与其他马来西亚文件一并提交。中国自2023年11月7日起已加入海牙认证公约。
在中国委托律师：亲友在中国被拘留时，委托书一般由中国律师起草，由本人或其近亲属（配偶、父母、子女、同胞兄弟姐妹）在马来西亚公证人面前签署，然后办理外交部认证和中国驻马大使馆认证；朋友不能代为委托。马来西亚外交部领事司（+603 8000 8000）可协助联系当事人。
中国文件在马来西亚使用
中国签发的出生医学证明、结婚证、学历证书等文件，如需提交给马来西亚国民登记局（JPN）或移民局，通常须先在中国办理公证，并经中国外交部或地方外事办公室领事认证，再由马来西亚驻华使领馆认证，然后附上马来文或英文的认证翻译。马来西亚不是海牙认证（Apostille）公约成员国，仅有附加证明书（Apostille）并不足够。
具体要求因机构而异，请先向接收文件的机构确认。MYLegalTrans提供中文、英文和马来文认证翻译，并协助办理公证和文件认证。通过WhatsApp联系我们（+60 17-227 9378）