We provide IRCC-compliant certified translations. Our translators carry MTA and DBP stamps showing their membership numbers, and every translation includes the statements IRCC asks for and the translator's affidavit, duly notarised by a Notary Public in Malaysia. Send your document on WhatsApp for a quote.
Last reviewed: 5 November 2026.
1. Procedure
1.1 All documents not in English or French must be translated into English or French. [1]
1.2 For documents issued in Malaysia, the Government of Canada only accepts the following translation stamps:
(i) Dewan Bahasa dan Pustaka (DBP); or
(ii) Malaysian Translators Association (MTA).
This is because, in Malaysia, only these two organizations have seals or stamps that show the translator’s membership number. [2]
Translations performed by ITBM and the High Court may be rejected for the same reason.
1.3 MYLegalTrans’ team is certified by:
(i) DBP; and
(ii) MTA.
1.4 The Government of Canada requires Certified Translation with the following details:
(i) a seal or stamp in English that shows the translator’s membership number of aprofessional translation association;
(ii) a statement of no personal relationship;
(iii) a statement of no professional relationship other than that between a translator and client; and
(iv) a statement of understanding that the Certified Translation is valid indefinitely unless the original document has changed or has expired; and
(v) the translator’s official stamp or seal and signature. [3]
1.5 Every certified translation we prepare for Canada also comes with the translator’s affidavit, duly notarised: our translator signs it before a Notary Public in Malaysia. IRCC recognises a translation either from a translator whose seal shows a membership number of a professional translation association, or with an affidavit sworn before a notary public; ours carries both. [8]
2. FAQs
2.1 What does Certified Translation mean? How is it different from non-certified translation?
The Government of Canada does not accept translations completed by the named person, his/her family members, or any professional or consultant assisting with his/her application. Certified Translation should only be done by a reputable, official translator or translation business who can certify its neutrality [4]. In practice, private entities in Canada usually follow its government’s guidelines when it comes to Certified Translation.
For documents issued in Malaysia, the Government of Canada accepts Certified Translation provided by one of the following Malaysian statutory organisations:
(i) Dewan Bahasa dan Pustaka (DBP)
(ii) Malaysian Translators Association (MTA)
For background on each body, and on which translators other authorities accept, see Who can certify a translation in Malaysia?
A translation is considered certified when it is registered with DBP or MTA.
2.2 Why does Certified Translation take so long even for documents with just a few words?
Each certified translation goes through five steps: text extraction and formatting, translation, a first review, layout that mirrors the original, and a final review before it is signed and stamped. Each step is done or checked by a qualified translator, so even a one-page document takes time. For urgent documents, see our same-day certified translation service in Kuala Lumpur.
2.3 Can I submit a softcopy or photocopy of the Certified Translation to the CA authorities?
Yes. In nearly all cases a softcopy is enough for Canadian authorities, including IRCC. We keep the hardcopy on record, and it can be delivered on request.
2.4 IRCC sent me a translator affidavit sample from Ontario. Do you sign it?
That form is for translators in Canada. Our certification statement is good as is, and our translator’s affidavit is duly notarised: our Notary Public witnesses the translator’s signing.
2.5 What does the Certificate of Translation prove, and what does the certified true copy prove?
The Certificate of Translation proves translation integrity: that the document is indeed translated from that document. The certified true copy (CTC) is on the original document only, to prove the authenticity of the original document.
2.6 Do I need Wisma Putra for IRCC?
Usually not, unless IRCC or the Canadian office asks for it. Wisma Putra is a separate stamp from the Notary Public’s. If your checklist asks for legalisation, we handle the Notary Public, Wisma Putra and the High Commission of Canada for you: see Legalising Malaysian Documents for Canada.
Resources:
[1] https://www.canada.ca/en/immigration-refugees-citizenship/corporate/publications-manuals/operational-bulletins-manuals/refugee-protection/removal-risk-assessment/translation.html
[2] https://www.canada.ca/en/immigration-refugees-citizenship/corporate/publications-manuals/operational-bulletins-manuals/refugee-protection/removal-risk-assessment/translation.html
[3] https://www.canada.ca/en/immigration-refugees-citizenship/corporate/publications-manuals/operational-bulletins-manuals/refugee-protection/removal-risk-assessment/translation.html
[4] https://www.canada.ca/en/immigration-refugees-citizenship/corporate/publications-manuals/operational-bulletins-manuals/refugee-protection/removal-risk-assessment/translation.html
[5] Section 4, the Dewan Bahasa dan Pustaka Act 1959 (Revised in 1978). https://lamanweb.dbp.gov.my/wp-content/uploads/2023/04/Akta-213-Akta-Dewan-Bahasa-dan-Pustaka-Disemak-1973.pdf
[6] International Federation of Translators. (n.d.). Members directory: Malaysia. https://en.fit-ift.org/members-directory/?country=MY.
[7] UNESCO Archives. (n.d.). International Federation of Translators. https://atom.archives.unesco.org/international-federation-of-translators.
[8] Immigration, Refugees and Citizenship Canada. Translation of supporting documents for applications. https://www.canada.ca/en/immigration-refugees-citizenship/corporate/publications-manuals/operational-bulletins-manuals/standard-requirements/translation.html
Relevant File(s):
[1] Canada: Document Checklist for a Study Permit
Legalisation for Canada
When a Canadian office also asks for legalised documents, the translation and the original go through a Notary Public, Wisma Putra and the High Commission of Canada in Kuala Lumpur, and we handle every step: see Legalising Malaysian Documents for Canada.